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Preparation of Packages

Let's assume that the starting point of a package is a video file (*.mp4, *.mov etc.). This video file can be generated in PowerPoint by converting a *.ppt(x) file into a video file via Export -> File Format (*.mp4 or *.mov). Note that this export option is the one available on PowerPoint for Mac OSX, on a Windows computer, this may differ. If you have already embedded a full video in your PowerPoint-file, open PowerPoint, right-click on the embedded video and save it with the suggested file suffix (e.g., *.mp4).

Usually, video files generated through PowerPoint are far too big to be posted or distributed. Here, an excellent freeware-tool comes into play: Handbrake. Please download Handbrake from the original provider, select your corresponding operating system. All common systems are supported. Install Handbrake on your computer. We have prepared a template that leads to a compromise between compression and quality. If you open Handbrake, you will see a Presets button (on a MAC: upper right corner). Click on Presets and a Preset Menu will open. You will then have to add the IAFPA2021-preset. Click on the +-button. A file selection dialog will open. Now, make sure you have downloaded the IAFPA2021.json file from here. Select this file from the file dialog and you can select the corresponding IAFPA2021 preset for subsequent video conversion.

[Click on the figure for details]

The video conversion itself is fairly easy. Click on the Open Source button, select your original video and check whether the preset IAFPA2021 has been selected. In the preset-field it should read IAFPA2021 - the example figure here displays a scenario where the correct preset has yet to be selected. Also make sure you provide a suitable file name for the new video, otherwise, the original video will be overwritten. If you are ready, click on the Start button.

Depending on equipment, the compression will take a while. Relax and wait until the program provides you with a friendly message about the compression success. Now your video should be about 10-times smaller, but still have the same quality. Of course, if you are an experienced video engineer, you can tweak the settings towards your preferred optimum.