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Printing with Copiers in Business Mode

Employees can print from an IT workstation (Windows, LINUX, MAC) using the copiers in the office. The print job is not sent directly to a selected copier, but to a central printer queue. For this purpose, either your login name at the IT workstation must match your Staff Account or a software client (SafeQ-Client) must be installed. In this software client, you can enter the login information (user name and password) of your Staff Account when you send the print job. This makes it possible to print out at any copy machine during business mode by holding the personalized chip card in front of the machine (Follow-Me-Print). 

Installation of the software client: SafeQ-Client

This installation is only necessary at IT-workstations for which the University Center is not in charge of software maintenance (opsi).

Printing to central printer queue

If the login name at the IT workstation matches the user name of the Staff Account, you can send the print job from the IT workstation as follows

  • Select "File - Print" in the menu bar of the document which you want to print.
  • The print window opens. You can make various settings, including the selection of the printer:
    • For black and white: Select the printer: "Dienst_SchwarzWeiss”
    • For color: Select the printer: "Dienst-Farbe”
  • Confirm the print with "OK".

Printing via SafeQ client in the central printer queue

If the login name at the IT workstation does not match the user name of the Staff Account, you must send the print job from the IT workstation as follows

  • Select "File - Print" in the menu bar of the document to be printed.
  • The print window opens. You can make various settings, including the selection of the printer:
    • For black and white: Select the printer: "SafeQ_SchwarzWeiss".
    • For color: Printer selection: "SafeQ_Farbe”
  • You can now enter the user name and password of the Staff Account in the SafeQ client window.
  • Confirm the print with "OK".

Collecting the print jobs from the copier

If you have sent one or more print jobs, they are temporarily stored in a queue on a central print server (SafeQ-Server). Uncollected jobs are deleted after three days. Attention: If there is an error or paper jam  or the paper runs out during the print job, the print job is already on the device and you have to delete it manually if the problem cannot be solved immediately. Otherwise, the print job will be executed as soon as the problem is solved!

Every copier in business mode has an integrated card reader, in front of which you must hold the smart card. Printing at a copier is only possible if you have logged on to the copier by holding your chip card in front of it. Each printed page is accounted for by the cost center stored for the employee or, in case of several cost centers, by selecting the cost center on the display of the copier.

The user can select the print jobs to be printed from the list of print jobs assigned to the Staff Account.

If you want to carry out print jobs, please use the display of the copier in business mode and proceed as follows (description with screenshots):

  • Hold the chip card in front of the card reader (to the card symbol displayed on the front).
  • Press the "SafeQ Print" symbol.
  • Select the print job or choose "Select all".
  • Press the blue start button.

On the copier, you also have the option of using the "Print all" function. If this function is activated, all documents sent via SafeQ are printed immediately after login (description with screenshots).