Main Content

Information on the Coronavirus

Current Status: 18 September 2020, 12:00

Updates

German Version

Quick access

In the winter semester 2020/21, Philipps-Universität will continue to ensure that, despite the corona pandemic, the university offers as many attendance study and work opportunities as possible, while taking the necessary infection prevention measures.

We want you to be able to study and work safely without having to forego attendance courses and personal interaction at the university. For this purpose, differentiated infection protection concepts have been developed. The buildings are open, libraries and PC rooms are available - with a reduced number of work tables. In the area of study and teaching, the winter semester is planned as a hybrid semester with a mixture of digital and presence offerings. All students in the first two semesters will have the opportunity to get to know their university on site in classroom sessions, and for all other semesters, attendance phases in courses will also be made possible. Web conferences, recorded teaching videos and learning and teaching platforms like ILIAS will continue to play a special role.

On this page you will always find current information - the site is regularly revised and updated. You have questions or suggestions? Please write to .

General regulations for all university members and guests

  • Inhalt ausklappen Inhalt einklappen Infection protection concept for face-to-face eventsInfection protection concept for face-to-face events

    For the protection of all persons involved, the following binding infection protection standards and measures apply to all face-to-face events, such as committee meetings, working meetings, advanced training courses or doctoral colloquia, on the premises of the Philipps University. The measures are particularly aimed at preventing direct infections with corona viruses (SARS-CoV-2) through droplets or aerosols. For internships and open-air events, the infection protection standards must be adapted to the circumstances."

    Courses in attendance require a separate approval procedure (see item "Applying for classroom teaching").

  • Inhalt ausklappen Inhalt einklappen General conductGeneral conduct

    Members of the university and their guests are urgently requested to obey the following advice:

    Do not shake hands.

    Wash your hands regularly and thoroughly – for at least 20 seconds with soap and water. 

    Cough and sneeze into the crook of your arm (never into your hand).

    Try to avoid touching your face. If you caught viruses on your hands by touching door knobs, tables, etc., the pathogens can easily be transmitted from hands to eyes, mouth or nose and trigger an infection.

    Keep sufficient distance (ca. 2 metres) between yourself and other people regardless of whether they show symptoms of a disease. Pay attention to keep sufficient distance also when waiting in front of buildings or lecture / meeting rooms, etc.

    Make sure that meetings take place in sufficiently large rooms and that these are well ventilated.

    Mouth and nose cover must be worn on the traffic areas of the buildings. It is also recommended that you wear the mouth-nose cover even if, exceptionally and for a short time, you cannot ensure that sufficient distance to your fellow human beings can be maintained.

    After a longer absence from Marburg, it is advisable to take special care during the first 14 days upon your return to ensure that you do not infect others or get infected yourself.

    In addition to these regulations, we ask you to refrain from personal meetings, even in small groups regardless if at work or at home. Please use the telephone, social media, etc as recommended by the health authorities.

  • Inhalt ausklappen Inhalt einklappen Return and travel from risk areasReturn and travel from risk areas

    Since August 8th, it has been mandatory to be tested for Covid-19 when entering the country from a risk area designated by the Robert Koch Institute. At airports and ports in Germany there is the possibility to be tested free of charge after entry. Frankfurt Airport has summarized information on the existing modalities on an overview page. Alternatively, a negative Covid-19 test not older than 48 hours can be presented upon entry. Further information about the mandatory tests can be found on the information page of the German Federal Ministry of Health.

    Please note: Only if your Covid19 test (PCR test, as offered at Frankfurt Airport) is negative, you are released from the obligation to enter a 14-day domestic quarantine. An additional medical certificate is no longer necessary. Further information on quarantine regulations for immigrants can be found on the overview page of the Hessian Ministry of Social Affairs and Integration.

    Please also note that you are obliged to report immediately after arrival by telephone or e-mail to the Health Office Marburg-Biedenkopf.

    For employees of the Philipps-Universität the following still applies:
    Immediately after your return, contact your superiors by telephone to discuss whether and, if so, how it is possible to work from home until the end of the 14-day period. If this is not possible and no alternative task can be assigned, the supervisors will grant you time off. Supervisors are requested to inform the Human Resources Department of the arrangement made.

  • Inhalt ausklappen Inhalt einklappen University LibraryUniversity Library

    On May 7, the University Library reopens its lending service for users from the city and surrounding area. Masks are compulsory (as of May 7 2020). Please find current information on the Corona website of the University Library and in the Twitter account of the University Library.

    Since May 18 2020, access to a limited number of workstations (including PC workstations) in the University Library has been available.
    These workstations must be booked in advance: The booking system and all further information can be found on the booking website of the University Library. Please make sure that you leave the booking receipt clearly visible on your desk. These places should preferably be available for students who do not have access to the required literature or technical equipment. Please continue to work and study at home if possible.

    Since Wednesday, April 22, 2020, all Branch Libraries have opened their lending operations. The resumption of lending operations is based on a joint letter from the Hessian Ministry of Science and Art (HMWK) and the Hessian University Presidencies dated 6 April 2020.

  • Inhalt ausklappen Inhalt einklappen Selected PC pools open with restrictions Selected PC pools open with restrictions 

    Since 02 June, in addition to the PC pool in the University Library, selected PC pools in other buildings have also been open. Workstations in the PC pools of the University Library have to be booked via the booking portal of the University Library. All other PC workstations have to be booked via the booking portal of the university computer center.

    The following PC pools are open:

    Computer Lab Carolinenhaus
    Computer Lab Geisteswissenschaften D (Wilhelm-Röpke-Straße 6)
    Computer Lab Geisteswissenschaften M (Wilhelm-Röpke-Straße 6)
    Computer Lab University Library (1st floor)
    Computer Lab University Library (2nd floor)
    Computer Classroom I Carolinenhaus
    Computer Classroom II Carolinenhaus
    Computer Lab WiWi-Pavillon
    Computer Classroom WiWi-Pavillon
    Computer Classroom HRZ

    The following PC pools are open with restrictions:

    Computer Lab Library Protestant Theology (Lahntor 3)
    Computer Lab Department of Art History
    Computer Lab Department of Law (Mediathek)
    Computer Lab Zentrale Medizinische Bibliothek (ZMB) / Central medical library

    Due to the distance rules, only about half of the PCs are available. The opening hours of the PC pools are partially restricted. Before booking, please check the information page of the University Computer Centre (German only) and observe the rules mentioned there.

  • Inhalt ausklappen Inhalt einklappen Gradual opening of campus buildingsGradual opening of campus buildings

    The university buildings will be gradually reopened. The Administration Unit IV (Building Management and Technology) will make the necessary arrangements for this with the departments and other organizational units. From the time the building is opened, all persons must wear a mouth-nose cover while in the public areas of the building in question. Please note: Even wearing a mouth-nose cover does not release you from the obligation to observe the usual infection prevention measures, in particular the minimum distance.

    Consultations and consultation hours can take place as usual by appointment or by telephone or e-mail. The same applies to the submission of term papers and final papers; these can also be submitted electronically in PDF format (see "Submission in paperless form").

    The University Library and all Departmental Libraries are open for lending. You can find the respective opening hours on the information page of the University Library.

    The University Computer Centre supplies limited access to selected PC pools. Please refer to the information page of the University Computer Centre for the list of PC pools as well as regulations and instructions on how to use them.

    If necessary, please inquire directly with the institution you wish to visit about opening hours or digital alternatives for consultations and office hours.

  • Inhalt ausklappen Inhalt einklappen Events / meetings / congresses (13 August 2020)Events / meetings / congresses (13 August 2020)

    Based on the current regulations of the State of Hesse, no public events will be held at Philipps-Universität until at least 30 September 2020. Whether and how events can take place at a later date depends on the general conditions prevailing at that time, which unfortunately are difficult to predict.

    Event organizers are therefore recommended to examine alternatives to face-to-face events and to plan virtual or hybrid events for more planning security (e.g. a limited number of participants on site plus video transmission for remote participation).

    The Service Center for Digitally Supported Research will soon provide an overview page where you can find information about virtual and hybrid event formats and the possibilities at the Philipps-Universität. In the case of face-to-face events, the preparation of a hygiene concept is necessary in any case.

General information on (classroom) teaching

  • Inhalt ausklappen Inhalt einklappen Term datesTerm dates

    The winter semester 2020/2021 will begin on 1 October 2020, the summer semester 2020 will end on 31 October 2020. Exams that take place in October will thus be assigned to the summer semester. Students who end their studies with the summer or change their place of study after the summer semester can obtain certificates that the month of October is attributed to the summer semester from the Student Secretariat.

    The lecture period of the summer semester ended on 17 July 2020, although attendance phases in August and September are planned for some courses. The lecture period of the winter semester begins on 2 November 2020 and ends on 26 February 2021. The winter semester ends on 31 March 2021.

    The first examination date of the summer semester 2020 has started, the second examination date will take place mostly from 1 October 2020 - 24 October 2020. Departments may individually deviate from this schedule, so that examinations are also possible in September.

    Enrollments for the winter semester were possible for Bachelor's programs with NC until 20 August 2020, for programs without NC they are possible until 16 October 2020. Master programs have individual registration deadlines.

    For the winter semester 2020/2021, the deadline for the submission of the Bachelor's certificate as stated in the notification of admission ends on 19 February 2021. For the summer semester 2020, the deadline was extended to 23 August 2020.

    The deadline for the submission of all required study and examination papers for the Bachelor degree is 31 October 2020.

  • Inhalt ausklappen Inhalt einklappen Classroom teachingClassroom teaching

    In the winter semester 2020/21, teaching will be digitally supported at a distance and will also take place in classrooms, taking into account the necessary infection prevention measures (german only). Due to limited attendance in classroom teaching, however, large courses cannot be offered to all students in attendance, or at least not simultaneously.

    A hygiene concept is required for classroom teaching, which must be approved by the Department of Occupational Safety (Referat für Arbeitsschutz) and the Presidential Board (Präsidium). Please note the obligatory hygiene measures (german only) for classroom teaching. If you have any questions, please contact your dean of studies or your departmental safety officer.

    If you as a student cannot or do not want to participate in classroom teaching, for example, because you have child care or nursing responsibilities or you have health concerns, please contact your department's academic advisor to create an individual study plan.

  • Inhalt ausklappen Inhalt einklappen Application for classroom teachingApplication for classroom teaching

    The applications for classroom teaching are collected by the dean of studies's office of the respective faculty and submitted collectively to praesenzlehre-corona@uni-marburg.de. The necessary templates and forms are available from the Dean of studies' office.

    About the procedure: First, a suitable room is booked either via the central room administration or building's room administration. Afterwards, a hygiene concept is drawn up by the teacher, which takes into account the infection prevention measures of the Philipps University (german only) without exception. Afterwards, the safety officer of the department checks the concept. The concept is bundled with the completed form and sent by the deans of studies to . The e-mail must include the title, date and lecturer of the classroom teaching in order to assess the urgency. In addition, applications should be submitted in time to allow sufficient time for examination.

  • Inhalt ausklappen Inhalt einklappen Digital teachingDigital teaching

    For teaching and learning at a distance, Philipps-Universität offers a comprehensive range of technical and organizational support. All students can find information on the following pages:
    The ILIAS team of the HRZ offers in its blog (German only), among other things, tips for student working groups on cooperation (section "Scenarios for students"). ILIAS is a toolbox for digital teaching. On this page students will find information and an overview of digital eLearning tools, for example for organisation and collaboration. These can be used in the self-administrated student workspace in the learning platform ILIAS.

    Collected information and support offers for teaching development and university didactics can be found on the page "Teaching and learning in the summer semester".

    For digital meetings and lectures the web conferencing services (German only) DFNconf, Cisco Webex and BigBlueButton are suitable.

    For asynchronous teaching, i.e. prepared videos, materials and self-learning units for students, the capacities of the ILIAS teaching-learning platform are continuously expanded according to demand. In its virtual ideas room the future workshop offers numerous aids, didactic concepts and examples for the design of digital teaching. The university computer center also works on integrating streaming possibilities into ILIAS.

    Books and articles needed for teaching can be scanned or delivered on demand just like all other stocks of the university library. You will find more details on the pages of the University Library (German only).

    Students can find collected information and support services for teaching development and university didactics on the page "Teaching and learning in the winter semester" (German only).

Additional regulations for students

  • Inhalt ausklappen Inhalt einklappen Semester Dates Semester Dates 

    The winter semester 2020/2021 will start on 01.10.2020, the summer semester 2020 will end on 31.10.2020. October will therefore be attributed to the summer semester. Students who end their studies with the summer or who change their place of study after the summer semester can obtain certificates from the Registrar's Office (German) confirming that October belongs to the summer.

    The lecture period of the summer semester ended on 17.07.2020, whereby attendance phases in August and September are planned for some courses. The lecture period of the winter semester begins on 02.11.2020 and ends on 26.02.2021. The winter semester ends on 31.03.2021

    The first examination date of the summer semester has already begun. The second examination date will take place mostly from 01.10.2020 - 24.10.2020. Departments may individually deviate from this planning, so that examinations are also possible in September.

    Enrolments for the winter semester are possible until 20.08.2020 for Bachelor programmes with NC, and until 16.10.2020 for programmes without NC. Master programmes have individual enrolment deadlines.

    For the summer semester 2020, the deadline for submission of the Bachelor's degree certificate stated in the notification of admission has been extended to 23.08.2020. For the winter semester 2020/2021 the deadline ends on 19.02.2021.

    The cut-off date for the submission of all required study and examination achievements for the Bachelor degree is 31.10.2020.

  • Inhalt ausklappen Inhalt einklappen ExamsExams

    - automatic translation -

    1) The lecture period of the summer semester ended on 17.07.2020. Since the beginning of July the first exam phase has been taking place - in the structure usual in the various departments. The exams will be conducted similarly to the repeat exams of the winter semester 2019/20, as the experience with the procedure from May has proven to be successful. In particular, this means that in some cases more rooms will be scheduled than in previous sessions. For this reason, the period of time during which examinations are offered will be longer than last summer. The second examination date will take place mainly from 01.10.2020 - 24.10.2020.

    Please inform yourself about the exact implementation of registration and examination procedures at your respective department.
    In principle, the statutes on study and examination law, which the Senate passed at the beginning of May, now make it possible to implement forms of examination at a distance. Students who are dependent on an offer other than the one originally intended should contact their examiner as soon as possible.

    To ensure the safety of all parties involved, the comprehensive hygiene measures remain in place. In particular, students must arrive BEFORE the building 35 minutes before the exam and will be greeted by the building supervisor, so that the rules of distance are ensured. Students, building supervision and examiners must wear a mouth and nose cover, which must be brought along.

    The students enter the examination rooms individually and identify themselves to the room supervisor. Students will move to places that have been designated beforehand and which comply with the distance rules. The rows of the examination room are filled from back to front, so that students do not have to pass each other.
    Items not needed for the exam are placed on the chair in front of your own seat. The views are protected by plexiglass walls and by mouth-nose covers. Students are asked to stay in their place until the end of the exam. At the end of the examination, students leave the room individually and submit their examination papers to the supervisor. You leave the building immediately and in compliance with the rules of distance. Outside the building, the current rules of conduct for public spaces apply (no group formation).

    (2) Oral examinations - please contact your examiner for this purpose;

    Oral examinations may also be taken as video conferences in the summer semester on the basis of the statutes on study and examination law, but not as pure telephone conferences.

    (3) Examinations within the framework of the ecclesiastical examination and the state examination, which are carried out by other examination offices:
    The decision whether and how these tests are carried out is a matter for the relevant competent authorities. The Philipps-Universität is also in discussion with the appropriate offices for the coming examination periods.

    The following applies to admission to the Master's programme for the winter semester 2020/21:

    (1) The deadline for proof of the Bachelor's degree for admission to Master's programs in the winter semester 2020/21 has been postponed to February 19, 2021. The application deadlines for Master's programmes have been adjusted accordingly (overview by degree programme).

    (2) Students wishing to transfer to a Master's programme at another university should contact the admissions office there. Ask if there is a possibility to start studying despite the delayed exam. If necessary, contact your local Dean of Studies.

    (3) For modules (including the final thesis) which require the omitted examinations of the winter semester 2019/20, this requirement will be waived in the coming summer and winter semester. This applies to students who have attended the associated course. Students who are unable to take all examinations in the summer semester due to the pandemic, please contact the academic advisor of their subject to arrange an individualized study plan.

    (4) The Federal Ministry of Education and Research (BMBF) has assured that BAföG recipients will not suffer any disadvantages from the cancellation of the exam period due to the corona pandemic (see also "Extension of the standard period of study").

  • Inhalt ausklappen Inhalt einklappen Submission deadlinesSubmission deadlines

    The Presidential Board has decided that, with the exception of state examination papers, all submission deadlines for term papers and final papers with individual deadlines set for 16.03.2020 or later will be extended by 21 days. This will compensate for the reduced services provided by the libraries and for delays caused by contact-reducing measures. This does not apply if the subject is assigned after the university library has returned to regular operation.

    This deadline extension does not apply to scientific papers in the context of the state examinations. If you have any questions regarding this, please contact the relevant examination offices. Student teachers can also contact the Center for Teacher Education for advice.

    Please note: If the new examination date causes the postponed deadlines for the submission of written examinations and final papers to fall into the following semester, they will still be booked in the examination period of the previous semester. If there are no more examinations to be taken other than these, re-registration for the next semester is not mandatory.

  • Inhalt ausklappen Inhalt einklappen Submission of homework papers and theses in paperless form Submission of homework papers and theses in paperless form 

    Irrespective of the respective examination regulations, papers may continue to be submitted in paperless form, i.e. as PDF files, to examination offices or to examiners. Pages which require a signature should be printed out and then scanned with a signature or attached as a photo to the submission. Examination offices are instructed to accept final papers as PDF. Dissertations should only be submitted to the library by post.

    automatic translation (translated with www.DeepL.com/Translator (free version))

  • Inhalt ausklappen Inhalt einklappen Transition to Graduate Programs (8 September 2020)Transition to Graduate Programs (8 September 2020)

    - automatic translation -

    Students who have preliminary admission to a Master's program in the winter semester 2020/2021 can enroll for the semester and begin their studies. The deadline for handing in the Bachelor's degree will be generous in accordance with the delays caused by the pandemic.

    Internal Bachelor's graduates who have applied for a Master's degree from another university can enroll twice to be on the safe side, for example if they fear they will fail. In this case, the administrative costs at one of the universities in Hesse can be waived and the ticket portion reimbursed in accordance with the regulations of the AStA. If the student passes the corresponding exams, he or she can withdraw from enrollment up to one month after the start of the lecture period.
    The following applies to admission to the Master's program for the winter semester 2020/21:

    (1) The deadline for the proof of the Bachelor's degree for admission to Master's programs in the winter semester 2020/21 has been postponed to February 19, 2021. The application deadlines for Master's programs have been adjusted accordingly (overview by degree program (German)).

    (2) Students who wish to transfer to a Master's program at another university should contact the admissions office there. Please ask whether there is a possibility to take up studies despite the delayed examination. If necessary, contact your local dean of studies.

    (3) For modules (including the final thesis) which require the omitted exams of the winter semester 2019/20, this requirement will be waived in the coming summer and winter semester. This applies to students who have attended the associated course. Students who cannot take all exams in the summer semester due to the pandemic, please contact the academic advisor of their subject to arrange an individualized study plan.

    (4) The Federal Ministry of Education and Research (BMBF) has assured that BAföG recipients will not suffer any disadvantages from the cancellation of the examination period due to the corona pandemic (see also "Extension of the standard period of study").

  • Inhalt ausklappen Inhalt einklappen Classroom teachingClassroom teaching

    Since 20 April 2020 lectures have been held in digital form. Presence lectures were replaced by guided and structured self-study and online offers. Since 02.06.2020, individual face-to-face events have been held, this applies increasingly to those events where physical presence is absolutely necessary. In particular, practical training in the laboratory and in the field as well as practical sports exercises take place in presence. The Philipps-University ensures that concepts for infection prevention measures are available for all face-to-face events so that the risk of a corona infection is kept as low as possible for all participants.

    The safety of all students, lecturers and staff takes priority. For this reason, it is also planned to offer lectures and other major events at a distance during the winter semester. All faculties have already begun to consider how to design classes given these limited possibilities. High priority in planning is given on the one hand to courses aimed at first and second semester students, and on the other hand to courses that require a high level of attendance in terms of content (e.g. internships, formats that rely on interaction).

  • Inhalt ausklappen Inhalt einklappen Contact with infected peopleContact with infected people

    Students of the Philipps University who learn that they have been in contact with an infected person are not allowed to enter the facilities of the Philipps University or the canteens for 14 days after the contact. In accordance with the recommendations of the Health Department, please reduce your social contacts to a minimum at the university as well as privately.

  • Inhalt ausklappen Inhalt einklappen Extension of the standard period of studyExtension of the standard period of study

    In a current ordinance, the state government of Hesse has stipulated that the individual standard period of study will be extended by one semester for all students enrolled in the summer semester 2020. This means that the period of study is distributed evenly over another semester. This regulation also includes students who took a semester on leave in the summer semester 2020.

    Students who would have had to provide proof of their study progress in the summer semester 2020 will only have to provide it at the end of the winter semester 2020/2021 (the BAföG office counts the summer semester as a zero semester). At the end of the 2020/2021 winter semester, the rules for the confirmation of proper study progress (Form 5) will apply at the end of the 2020/2021 winter semester, as is customary in the departments prior to Corona for proper study progress after four semesters - except that this level of performance must now be achieved after five semesters. For students who, for individual reasons, have to prove the proper course of studies at a later point in their studies, the postponement applies accordingly.

    For students who are in their first to third semester in the summer semester 2020, it has not yet been finally clarified what effect this regulation will have. The BAföG office has no information on how to proceed. Further information will follow.

    Advice can be obtained from the AstA's Social Department.

Additional regulations for employees 

  • Inhalt ausklappen Inhalt einklappen Business tripsBusiness trips

    From 1 June 2020, the following general rules apply:
    In the case of business trips, superiors and business travelers must responsibly check in each individual case whether the trip is absolutely necessary. Alternative communication options, such as video and telephone conferences, are to be considered with priority.
    If it is unavoidably necessary to go on a business trip, the trip should be carried out in a company car without other passengers or in a private car. As a rule, the use of public transport should still be avoided. Please note the obligation to wear a mouth and nose cover in public transport. When calculating travel expenses, it must be assumed that there are good reasons for using a private car within the meaning of § 6 (1) of the Hessian Travel Expenses Act (Hessisches Reisekostengesetzes) and that a travel allowance of EUR 0.35 is granted.

    From 1 June 2020, the following supplementary regulations for business trips abroad apply:
    Employees of the State of Hesse are expected not to undertake trips to countries outside the Federal Republic of Germany if the Federal Government has classified the trip as risky and it is not urgently necessary. Current information on this can be found in the worldwide travel warnings issued by the Federal Foreign Office.

    The Federal Government currently no longer classifies travel to a member state of the European Union or a Schengen associated state as risky; the United Kingdom of Great Britain and Northern Ireland are considered member states of the European Union in the above sense. However, the Federal Government does classify travel to the above-mentioned states as risky if, according to the statistical evaluations and publications of the European Center for Disease Prevention and Control, such a state has a cumulative number of newly infected persons in relation to the population of more than 50 cases per 100,000 inhabitants in the last seven days, and if a corresponding expulsion has been made in the Federal Government's Situation Report and published by the Robert Koch Institute.

    To determine the number of newly infected persons in relation to the population within the last seven days, you can use the COVID-19 dashboard of the ECDC. If you select the last seven days under period, you will see a table on the right side of the dashboard with the "Total cases per 100,000 population" for the desired period.

  • Inhalt ausklappen Inhalt einklappen Dealing with leave already approvedDealing with leave already approved

    Even if the organisation of leave is currently very limited, it is not possible - with particular regard to the functioning of the university - for employees to unilaterally withdraw leave that has already been applied for and approved. This also requires the consent of the employer.
    Leave that has already been approved can only be revoked in exceptional cases if exceptional circumstances justify an urgent need for the employee to work during the originally planned leave period.
    Only such exceptional requests are to be sent to the responsible leave administrator with a detailed justification from the superior.
    Leave must also be taken initially while the decision on a withdrawal application is still pending.

  • Inhalt ausklappen Inhalt einklappen Notification of illnessNotification of illness

    In the event of illness, as before the start of the corona rule, employees have to contact their department on the first day of absence. If the absence lasts longer than three calendar days, a medical certificate confirming the existence of the incapacity for work/service and its probable duration must, as usual, be submitted no later than the following working day.

  • Inhalt ausklappen Inhalt einklappen Taking kids to workTaking kids to work

    In order to help minimize the risk of infection kids cannot be brought along to work to the university.

  • Inhalt ausklappen Inhalt einklappen Regulations for temporary home office work or leave Regulations for temporary home office work or leave 

    - automatic translation -

    Home office will continue to be practiced in many cases to avoid infection. However, in compliance with the infection prevention guidelines, employees are expected to work in the office twice a week for a few hours. In addition, it must be ensured that employees in the home office can be reached directly by telephone through appropriate call forwarding.

    Exceptions to this new principle of regular presence work apply to employees with children under the age of 12 and to employees with an increased risk of infection.

    Employees with children under the age of 12 and/or relatives in need of care should in principle have the opportunity to take care of their children/relatives to the extent necessary, if this is necessary, for example, due to the closure of the care facility due to infection protection measures (corona virus). If temporary care is also required for children over 12 years of age, this should also be taken into account if possible. The same applies to employees with care responsibilities. The immediate superiors clarify with their employees with care responsibilities to what extent the tasks are to be carried out in the home office and/or at the official workplace.

    If these possibilities cannot be implemented, it should be checked whether an assignment to another activity is feasible. Only if no possibility is seen that employees can fully fulfil their duty to provide services, a leave of absence (= "paid leave of absence from work"), even if only on an hourly basis, can be considered. In the interest of uniform handling, all such cases must in future be submitted by superiors to the Human Resources Department for a final decision with a detailed explanation.

    Employees, for whom an increased risk of a severe course of COVID-19 is to be expected, should be enabled to perform their service/work in their home office. The state government assumes that an age of 60 years and older as well as some risk-increasing previous illnesses justify the assignment to the risk group.

    As far as working in a home office is not possible, superiors should look for ways to enable work in the university despite the increased risk. Further information on infection-preventing measures can be found in the instructions of the Federal Ministry of Labour and Social Affairs (BMAS) (pdf).

    If these possibilities cannot be implemented, it should be examined whether it is possible to assign another task. Only if no possibility is seen of employees fulfilling their duty to provide services in full, a leave of absence (= "paid leave of absence from work") - possibly even only on an hourly basis - is considered. In the interest of uniform handling, all such cases must in future be submitted by superiors to the Registrar (Kanzler) for a final decision, together with a detailed explanation. In these cases, employees must submit a medical certificate stating that they have an increased risk of developing a serious COVID-19 disease. Instructions for doctors on how to prepare the certificate can be found on the HR department's website; these instructions must be given to the doctors before the certificate is prepared.

    In summary, this means that superiors must first determine the extent to which employees have care obligations or which employees have an increased risk of a severe COVID-19 course, and then make appropriate arrangements for these employees as a priority.

    For all other employees, it must then be clarified how the usual presence operation can be designed, taking into account the infection prevention requirements. The decision on this is made by the respective superiors.

    The following regulations apply to activities in the home office:

    1) The prerequisite for working at the home office is always that data protection is maintained. This is checked by the respective superiors. The provision of the necessary computers / notebooks is the responsibility of the work area or department. As an interim solution, until a suitable computer is made available, home work can also be carried out which is not initially dependent on such a computer. Please only connect to the university network via VPN if the services currently in use require this, as VPN capacity is limited. The following applies to employees of the University administration: With private computers, it is generally not allowed to log on to the data network via VPN (e.g. to connect drives).

    2) The concrete temporal organization of the home office has to be discussed with the supervisor. The necessary responsiveness must be ensured and a telephone number must be provided. It should be possible to arrange the working hours as flexibly as possible. Superiors shall determine the extent to which, in exceptional cases, it should be possible to transfer the service telephone to private telephones or service mobile phones. Alternatively, please indicate ony our answering machine that callers should contact you by e-mail and that they will be called back if necessary.

    3) For employees with flexitime regulations: In the interest of availability for enquiries, employees with care duties should also observe the core hours in the home office applicable to them as far as possible. If this is not possible due to the care duties, this must also be discussed with the supervisor. In principle, the Presiding Committee (Präsidium) continues to agree that, if necessary, official tasks may also be performed outside of regular working hours or framework working hours (Kernzeit) (in the case of flexitime). Since February 2020, the monthly cap (plus or minus hours) has been abolished until further notice. Flexitime credits can also be reduced on an hourly basis or on more than 3 flexitime days per month. Accruing minus hours can be balanced by the end of the year. For each working day in the home office, the regular working time is credited to the flextime account. A separate notification or proof is not required, overtime cannot be claimed in this case. If an employee works a working day not in the home office but in the office, the working time should be registered as usual; it is then automatically credited to the flexitime account. If employees only visit the office for a short time on a working day, e.g. for a meeting, and then leave the office again and continue their work in the home office, the time in the office should not be registered separately, so that the day is treated as one day in the home office in terms of flextime.

    4. The home office and exemption regulations apply to student and research assistants in the same way as the regulations for employees.

    5. If a quarantine has been ordered by the responsible public health department, the supervisor should first be contacted and the relevant document forwarded to the department. The supervisor may request that the work be carried out (as far as possible) from home.

  • Inhalt ausklappen Inhalt einklappen Infection avoidance guidelinesInfection avoidance guidelines

    For office activities
    Against the background of the intended return to presence work and with the participation of their employees, all supervisors will again examine to what extent the tasks to be performed are to be carried out in the home office or in presence.

    If office work can be carried out in a single office, a low risk of infection can usually be assumed. Therefore, the attendance times should be arranged in such a way that only one person uses the room at a time. The room should be thoroughly ventilated when personnel changes. In principle, the possibility of working on Saturdays can also be used.

    Simultaneous use of an office room by two persons - limited as closely as possible in time - is possible, provided the following basic conditions are met:

    (1) It must be ensured that at least 10 square metres of floor space are available per person.
    (2) The room must be able to be well ventilated; the good ventilation of the room must be continuously ensured by the employees on site. A room with a high ceiling height is therefore generally more advantageous than a room with a low ceiling height.
    (3) The desks of the employees shall be arranged such that, as a rule, one employee does not breathe in the direction of the coworker but, if possible, in the opposite direction.
    (4) The employees shall consistently maintain a minimum distance of 1.5 m within the room.
    (5) Both persons should use a mouth-nose cover whenever possible, unless this is significantly disturbing for certain temporary activities - e.g. telephone calls -; the mouth-nose cover may be removed for the duration of such activities. The primary purpose of the mouth-nose cover is to additionally reduce the risk of infection by aerosols in the air we breathe.
    (6) Office sharing is not possible for a person at significant risk of serious illness from COVID-19.

    For non-office activities
    For these activities, superiors must determine the necessary infection protection measures, taking into account the risk situation. The SARS-CoV-2 occupational safety standards of the BMAS (pdf) must be observed. The technical protective measures listed there take precedence over organisational protective measures and these in turn take precedence over personal protective measures. The Department for Occupational Safety and Environmental Protection is available to answer questions.

  • Inhalt ausklappen Inhalt einklappen Dealing with a Covid-19 disease personally or in the (closer) environment (September 17, 2020)Dealing with a Covid-19 disease personally or in the (closer) environment (September 17, 2020)

    1. I am ill with COVID-19

    Please send your sick note as usual to your supervisor(s) and the responsible economic or personnel department. It is sufficient if the sick note is scanned or photographed and sent by e-mail. After your recovery, the original must be submitted subsequently.

    2. I am infected with SARS-CoV-2 or first degree contact person

    Please send the quarantine regulations prescribed by the public health department to your superior and the personnel department. It is sufficient if the prescription is scanned or photographed and sent by e-mail. After the end of the quarantine, the original must be submitted subsequently. If you are still able to work, you should make use of the possibility of mobile working during the quarantine period. Please clarify the specific possibilities for mobile working with your supervisor in each individual case.

    3. I am a second degree contact person

    If you are a second or higher grade contact person and therefore no quarantine is prescribed by the public health department, you can carry out your work as usual and in compliance with the hygiene measures. There is no obligation to register.

    4. quarantine was prescribed for my child, but not for me

    If you have an increased need for childcare due to a quarantine regulation or the closure of regular childcare towns or schools, the option of mobile working can be used. Please clarify the relevant options with your supervisor in each individual case.

Further information for students (FAQs)

Further information for employees (FAQs)

  • Inhalt ausklappen Inhalt einklappen Web conference servicesWeb conference services

    The University Computer Center (Hochschulrechenzentrum) provides information on its website about the video and web conferencing services available to members of Philipps-Universität: Video and Web Conferencing. The Computing Center and the Legal Department have also compiled information on data protection in web conferencing services.

  • Inhalt ausklappen Inhalt einklappen (Scientific) work under corona conditions (31 August 2020)(Scientific) work under corona conditions (31 August 2020)

    Working or project group meetings are part of everyday scientific and non-scientific life. The number of persons is manageable (one to lower two-digit range) and the participants are known.

    In order to slow down the spread of the coronavirus SARS-CoV-2, it is necessary to maintain physical distance and to observe the rules of hygiene at these meetings as well. Besides the safety distance, these are: washing hands, shock ventilation, room size and wearing a mouth-nose cover if the safety distance cannot be maintained. Necessary internal university work meetings, meetings of doctoral students or research colloquia do not require approval. Nevertheless, meetings should continue to be held digitally if possible.

  • Inhalt ausklappen Inhalt einklappen Can personal consultation hours be waived?Can personal consultation hours be waived?

    Personal consultation hours should only take place in exceptional cases. Please check which of your personal office hours can be held by e-mail or telephone and announce these changes on your area pages. You can find information on managing your virtual office hours in BigBlueButton and ILIAS on the information page of the Zukunftswerkstatt.

  • Inhalt ausklappen Inhalt einklappen Can I still have lunch with others and use the tea kitchen?Can I still have lunch with others and use the tea kitchen?

    It is very important that employees keep as much physical distance from each other as possible. This applies not only to working hours, but also to breaks, especially the use of social rooms, tea kitchens etc. Here, too, the following applies: The joint presence in a room is only possible if a minimum distance of 2 metres is maintained. The university management is aware that this is a hard cut in social interaction, but it is necessary in order to slow down the spread of the coronavirus SARS-CoV-2.

  • Inhalt ausklappen Inhalt einklappen Information for employees with childrenInformation for employees with children

    The Family Service of the Philipps-Universität has created an information website (German only) where you can find out about possibilities and offers during the Corona pandemic.

  • Inhalt ausklappen Inhalt einklappen Maximum limitation of qualification positionsMaximum limitation of qualification positions

    The Wissenschaftszeitvertragsgesetz (WissZeitVG) was amended to counteract the pandemic-related delays in scientific qualification projects. The new regulation (§7, paragraph 3 WissZeitVG) states that the maximum period of fixed-term employment (§2, paragraph 1, sentences 1 and 2 WissZeitVG) is extended by six months if an employment relationship limited in accordance with the above paragraphs exists between 1 March 2020 and 30 September 2020. The upper limits for the duration of the fixed-term qualification positions specified in the fixed-term guidelines of the University of Marburg are also extended by six months in accordance with the amendment to the WissZeitVG.

    The statutory maximum fixed-term limit must be distinguished from the individual contract term. The planned extension of the maximum fixed-term limit therefore does not result in a mandatory extension of the employment relationship. Rather, the principle still applies in accordance with §2 paragraph 1, sentence 3 of the WissZeitVG: "The agreed fixed-term period is to be calculated in each case in such a way that it is appropriate for the desired qualification”. An automatic extension of the employment relationship is therefore excluded. Any delay in achieving the qualification goal due to the Corona pandemic must therefore be determined by the supervisor. An extension of the contract period is then possible.

    The decisive factor for the end of the fixed-term contract is not the exhaustion of the maximum fixed-term contract period, but rather the predicted achievement of the qualification goal. For this reason, a decision on the extension of the contract - within the framework of the maximum fixed-term limits in accordance with §2, paragraph 2, sentences 1 and 2, possibly extended in accordance with §7, paragraph 3 WissZeitVG - can only be made when the current contract is nearing its end and more concrete statements can be made on the status of the qualification project. According to section II.3 of the fixed-term contract guidelines, the contract must be extended no later than four months before the end of the contract.

    Information on the WissZeitVG, the fixed-term contract guidelines, and supplementary information can be found on the WissZeitVG website of the Human Resources Department.

Further information (FAQs)