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Implementing regulations

Here you will find implementation regulations for the organization of work and studies based on the basic guidelines for members, relatives and guests of the Philipps-Universität, additional regulations of the university as well as ordinances and decrees of the state government during the COVID-19 pandemic.

General regulations

  • Inhalt ausklappen Inhalt einklappen Special infection-preventing work specifications for the period July 1, 2021 to September 30, 2021Special infection-preventing work specifications for the period July 1, 2021 to September 30, 2021

    The guidelines are based on the ordinance for the protection of the population against infections with the coronavirus SARS-CoV 2 of the Hessian state government of 22.06.2021, the reliable experience with the hygiene concept of the Philipps-Universität and ongoing coordination with the health department Marburg-Biedenkopf. The goal of Philipps-Universität is to fulfill its mission in research and teaching while limiting contacts that increase the risk of infection to a necessary level. For students, the opportunity for proper study and independent study is maintained.

    (1) The requirement to wear a medical mask will continue to apply in all buildings at Philipps University. In courses, examinations and aptitude tests, this obligation also includes the wearing of a medical mask at the place. The participants will be informed about individual exceptions from the obligation to wear a medical mask at the place for examinations and aptitude tests in the specific case.

    (2) The group of participants in oral examinations, including disputations, shall be limited to the group of persons required in accordance with the examination regulations. The medical mask can be removed at the place, provided that a distance to other persons of at least 1.5 m is maintained. Wearing a mask is still recommended.

    (3) In all student PC and study rooms for which prior seat reservation is required or electronic contact information is taken at the seat, the medical mask may be removed at the seat. Wearing a mask is still recommended when individuals from more than one household are present in the room.

    (4) Unnecessary contacts within the University shall be avoided. Supervisors should offer home office to their employees if there are no operational reasons to the contrary and the spatial and technical requirements are met. Flexible working should also be used with the aim of making the office space thus freed up available to employees whose tasks cannot be performed in flexible working. Employees may choose to forego the offer of home office in whole or in part, provided office assignments permit.

    (5) Working by two or more persons in one office should be avoided. If more than one person is working in an office, the medical mask may be removed at the work site, provided that a distance of at least 1.5 m is maintained from other persons. Wearing a mask is still recommended when persons from more than one household are present in the room.

    (6) All employees working in presence are offered up to two Corona self-tests per week. The offers will be made through the respective facility. Performance of the self-tests is voluntary.

    (7) Critical infrastructure facilities and technical operations will continue to be subject to the pairing procedures outlined in the Pandemic Plan for forming groups to ensure work readiness. When work situations require that the minimum distance from others cannot be maintained for a certain work period, FFP2 masks shall be worn. Because FFP2 masks have significantly higher respiratory resistances, supervisors must carefully consider and determine when these masks must be worn. FFP2 masks will be made available upon request through the appropriate safety officers.

    (8) Conversations between employees and meetings are to be replaced by telephone calls or telephone or web conferences whenever possible. This also applies to committee meetings and also when resolutions are to be passed. To participate in digital Senate meetings, registration is required in the President's Office by 4:00 p.m. the day before the Senate meeting. Senate members (including alternates and advisory members) are automatically registered.

    (9) Passengers must wear medical masks when traveling on official business with more than one person in a passenger car.

    The basic protective measures listed in the guidelines and implementation regulations (regular ventilation, minimum distance, hygiene rules) continue to apply at the University for all persons.

  • Inhalt ausklappen Inhalt einklappen Dealing with suspected Covid-19 cases and diseasesDealing with suspected Covid-19 cases and diseases

    1. Obligations to inform the university administration

    Employees of the Philipps-Universität Marburg have to inform their supervisor(s) and the human resources department immediately and without being asked in the following cases, if they

    (1) are considered a close contact person according to the definition of the Robert Koch Institute

    (2) have to quarantine themselves due to their return from a foreign risk area (see also Arrival or return from foreign risk areas)

    (3) have an order for isolation by a public health department,

    (4) have been tested positive for Sars-CoV-2 by means of a PCR test or otherwise have a confirmed diagnosis. Please also indicate whether the PCR test or the diagnosis was based on a previous positive result of a self-test by the university.

    The notification to the personnel department is made by e-mail via .

    Students are kindly requested to inform the course directors of the classroom courses,. In case of notification of Covid-19 disease or quarantine arrangement, the course director will forward the information with the name of the class (name of the class, date of participation, building and room), the department, the name and the matriculation number of the person suffering from Covid-19 by e-mail to .

    Translated with www.DeepL.com/Translator (free version)

    2. Persons with relevant COVID-19 symptoms

    Entering buildings and traffic areas of Philipps-Universität with unexplained relevant COVID-19 disease symptoms is prohibited until clarification has been obtained.

    Further information can be found on the website of the Marburg Health Authority. The health department of the district of Marburg-Biedenkopf has set up a service telephone to Corona. The hotline can be reached on weekdays from 9:00 to 16:00 o'clock under the telephone number 06421 405-4444.

    3. Persons ill with COVID-19

    Employees with a medically diagnosed COVID-19 disease should send their sick note as usual to their supervisor(s) and the responsible economic or human resources department. It is sufficient if the sick note is scanned or photographed and sent by e-mail. After your recovery, the original must be submitted subsequently. Please also submit the written quarantine order from the health department.

    Students should follow the instructions of the public health department or their doctors. Students who are unable to attend compulsory courses during the period of illness may need a certificate for later assessment of the situation by the relevant examination board.

    If necessary, the Public Health Office will also ask the university for contact tracking data as part of the contact tracking process.

    4. Persons infected with SARS-CoV-2 or close contact persons

    In case of SARS-CoV-2 infection or classification as a close contact person according to the definition of the Robert Koch Institute, the premises of the Philipps-Universität may not be entered for the period of the ordered quarantine.

    In justified cases, in which it can be assumed with a high degree of certainty that a person is classified as a close contact person by the public health department due to a known and confirmed SARS-CoV-2 infection in the immediate vicinity, the prohibition to enter the premises already applies until the classification has been clarified with the public health department. This is always the case if the person lives in the same household. The clarification must be made immediately. In general, it is not to be assumed that the person is classified as a close contact person if the situation is a teaching or work situation with fully complied infection protection concepts before, during and after the event.

    If quarantine has been ordered, employees should send the order issued by the health authority to their supervisor(s) and the responsible economic administration or human resources department. It is sufficient if the prescription is scanned or photographed and sent by e-mail. After the end of the quarantine, the original must be submitted subsequently.

    If employees are still able to work, they should work from home. Employees should clarify the specific arrangements with their supervisor.

    Students please follow the instructions of the health authority. For questions regarding study and examination planning that are affected by the quarantine, please contact the respective lecturers and the examination boards of the subjects. Students who are unable to attend courses requiring attendance during the quarantine period must obtain written confirmation of the quarantine order from the Public Health Office in order to be able to submit any requests for hardship cases to the relevant examination board.

    5. SARS-CoV-2 infected persons in face-to-face meetings

    If a person infected with SARS-CoV-2 has participated in a face-to-face event in the last 48 hours, this face-to-face event may be continued in compliance with the approved infection control concept if all infection control measures have been observed in the face-to-face events as well as on the way there and during breaks.

    If a person infected with SARS-CoV-2 has participated in a sports or laboratory practical attendance event in a small group in the last 48 hours, the event management shall inform the other small group participants about the infection. This group of persons is called upon to check particularly thoroughly whether all infection protection measures have been permanently observed. If this is the case, the micro-group can also continue to participate in the attendance event. In any case, the responsible public health department will check whether the small group participants must be classified as close contacts. The health authority will then contact the small group participants by telephone should it consider this to be urgent. The Health Department's instructions must be followed. For the small group, special attention should be paid in the next few days to the protection against infection in private surroundings, private contacts should be reduced as far as possible and a doctor should be contacted immediately by telephone if symptoms of illness occur.

    If persons were also in close contact with the infected person outside of the attendance event, the self-assessment obligation according to section 4 applies with regard to dealing with close contact persons.

    If persons are contacted by the public health department as part of a contact tracing initiated by the infected person, the instructions of the public health department must be followed in all cases and irrespective of this implementing provision.

    6. Ordering quarantine for children or a person in need of care

    If quarantine is prescribed for children or a person in need of care, but not for the person looking after them, the regulations for employees with children and/or relatives in need of care apply.

    If students expect consequences for their study and examination planning due to increased care and supervision, the respective lecturers or examination boards of the subject should be contacted.

  • Inhalt ausklappen Inhalt einklappen Obligation to wear a maskObligation to wear a mask

    As of 29.01.2021, it is compulsory for all persons at the university to wear certified medical mouth-nose masks (surgical masks, alternatively also FFP2, KN95 or N95 masks) instead of the previous mouth-nose coverings (everyday masks). The masks must fit closely to the face and cover the mouth and nose. Everyday masks are no longer permitted until further notice. Face visors are generally not a permissible alternative.

    If a mask cannot be worn for medical reasons, an exemption from the obligation is possible.

    The exemption from the obligation to wear a mask must be made credible to the university by presenting a medical certificate. The form provided by the university should be used for this purpose. Alternatively, the exemption can be substantiated by a medical certificate that contains at least the same information as that provided on the university form. Those affected must present the medical certificate to the Department of Data Protection (). After examination of the medical certificate, they will receive a certificate stating that they are exempt from the obligation to wear a mask. This certificate is sufficient as proof if employees of the university subsequently request the presentation of a medical certificate.

    The certificate must be presented on the premises of the University of Marburg upon request to employees of the University. If, contrary to the above provisions, persons do not wear a mask or cannot present the corresponding certificate, employees may expel this person from the premises of the University. In case of serious or repeated violations, a ban from the premises may be issued.

  • Inhalt ausklappen Inhalt einklappen Digital data acquisition for contact trackingDigital data acquisition for contact tracking

    The registration of contact data is obligatory for all student and official attendance events and the use of student workstations. The name, address and telephone number of the persons actually present at each event must be recorded and retained for one month.

    In the case of face-to-face events, the contact data should be recorded digitally. For this purpose, posters for digital and data protection-compliant contact data entry via the web application darfichrein.de are posted at the entrances of event rooms. The web browser of a smartphone or computer is required for use. The website valid for the respective room can be accessed via the QR code or short URL indicated on the poster. Contact data can also be entered for third parties if they do not have a smartphone or mobile computer. In case of doubt, the event management should be consulted. Further information can be found on the HRZ contact data collection page.

    In exceptional cases, individual forms in paper form may be used. In addition to the name, place and time of the event, these forms contain the essential data such as name, address and telephone number of the participant. The forms are to be handed in to the person responsible for the event and must be sent by them after the end of the event together with the cover page in a closed envelope by internal mail to the Department II A - Organisation Department, Biegenstraße 12, 35037 Marburg. The central collection is necessary because contact tracing within the university is organised centrally with the public health department for reasons of efficiency.

  • Inhalt ausklappen Inhalt einklappen Discussions and meetingsDiscussions and meetings

    Meetings should be held without personal contact if possible. Committee meetings should be held in presence, in particular when decisions have to be taken. An infection protection concept is necessary for face-to-face meetings and larger working meetings.

  • Inhalt ausklappen Inhalt einklappen Public eventsPublic events

    The most far-reaching ordinances of the state of Hesse, the district of Marburg-Biedenkopf, the city of Marburg or Philipps-Universität apply to public events.

    Teaching events or work meetings do not fall under the regulatory scope for public events.

    In general, events should continue to be planned virtually or hybrid with a very small group of participants in attendance. For the attendance part of the event, the preparation and approval of a hygiene concept in accordance with the binding specifications for an infection protection concept for attendance events.

  • Inhalt ausklappen Inhalt einklappen Arrival or return from foreign risk areasArrival or return from foreign risk areas

    If persons from abroad enter the state of Hesse and at any time during the last ten days prior to entry have stayed in a foreign risk area designated on the pages of the Robert Koch Institute, they are generally obliged to go into domestic quarantine immediately after entry and not to maintain contact outside their own household. This also applies if the person has first entered another country of the Federal Republic of Germany.

    The responsible public health department must be informed immediately about the entry. For this purpose, the digital entry registration must be used. Alternatives to this and other regulations are regulated in the current version of the Hessian regulations for the fight against the corona virus.

    Employees must comply with the obligation to inform the personnel department.

    Employees must undergo a test according to the requirements of the RKI on the 5th or 6th day after their entry. The costs will only be covered for business trips. Until a negative test result has been obtained or the end of the ten-day seclusion period, the premises of Philipps-Universität may not be entered.

    The regulation on seclusion does not apply if employees were not in a foreign risk area for more than 72 hours during a business trip approved for compelling reasons and were able to comply with protection and hygiene regulations. Further exceptions are regulated in the current version of the Hessian ordinances for the control of the corona virus. Employees are to work from home for the duration of the ban on entering the Philipps-Universität. Employees will clarify the specific arrangements with their supervisor in individual cases. If it is not possible to work from home, plus hours on the flexitime account, overtime and overtime hours are to be included.

    The information on business and private travel must be observed.

  • Inhalt ausklappen Inhalt einklappen Use of elevatorsUse of elevators

    Simultaneous use of the elevators is limited to a maximum of two persons with masks and keeping a distance.

Regulations for the organization of studies and teaching

Provisions on the general organization of work

  • Inhalt ausklappen Inhalt einklappen Infection protection concept for face-to-face events and larger work meetingsInfection protection concept for face-to-face events and larger work meetings

    For the protection of all persons involved, binding infection prevention standards and measures apply to all face-to-face events and work meetings on the premises of the Philipps-Universität. The measures are particularly aimed at preventing direct infections with corona viruses (SARS-CoV-2) through droplets or aerosols. For internships and open-air events, the infection protection standards must be adapted to the circumstances. For meetings on a small scale, no infection protection concepts are necessary.

    Courses in attendance must also be applied for and approved separately through the Dean's Offices of Studies.

  • Inhalt ausklappen Inhalt einklappen Self-tests for employeesSelf-tests for employees

    Philipps-Universität Marburg provides its state employees with up to two Covid 19 antigen self-tests per week in accordance with the requirements of the SARS-CoV-2 Occupational Health and Safety Ordinance and the state of Hesse. The Land Hessen has procured the tests centrally.

    The self-tests are an additional tool to the proven infection control measures such as wearing medical masks, keeping a distance, ventilation measures, frequent thorough hand washing, etc.. These measures must continue to be observed without restriction even if the test result is negative on a daily basis. Increased testing and, to a certain extent, the early detection of infected persons who are still asymptomatic can help to contain further infections outside the university.

    Provision of self-tests

    Self-tests are only made available to employees working in the presence of others. Acceptance of the offer by employees is voluntary and free of charge. Access to self-tests is organised by the respective departments and institutions. Please contact your supervisor for more information.

    The following regulations apply to the use of the tests:

    1. employees who work in attendance on at least one day in a week can use one self-test per attendance work week.

    2. employees who work in presence for at least four days in a week can use two self-tests per presence working week.

    3. employees who work in presence on at least two days in a week and who frequently come into contact with other people during their work due to the nature of their work, supervise internships, etc., can also use two self-tests per presence work week.

    Procedure in case of a positive test result

    According to the Corona Quarantine Ordinance of the State of Hesse, a positive antigen self-test obliges affected persons to isolate themselves immediately and have a PCR test carried out. Positively tested persons go directly to the domestic isolation. From there, they contact their family doctor's office by telephone to obtain an order for a PCR test. If the PCR test is positive, the test laboratory informs the competent health office. The competent health office contacts the person who tested positive and orders further action for home isolation.

    For persons tested positive, the implementation regulations for handling suspected Covid 19 cases and diseases of the UMR apply.

    Instructions for implementation

    In the following downloadable documents you will find helpful information on how to perform the self-test. Please perform the self-test at your own workplace.

    Please wash your hands thoroughly before testing.

    The procured tests require you to independently fill a buffer solution from a storage vial into the test tube. Please do not touch the upper part of the storage vial with your hands, which is otherwise protected by the lid. Screw the storage vial back on tightly immediately after filling the drops.

    In case of a negative test result, please put back the package with the remaining test materials.

    In case of a positive result, please inform the person responsible for the distribution of the tests in your area so that this test pack can be discarded and replaced by a new one.

    Wash your hands thoroughly and extensively after performing the self-test.

    Storage and disposal instructions

    The buffer solution used can be stored for 24 months at room temperature even after the storage vial has been opened, as long as it has been resealed with the cap after each use. Always store the test packs at room temperature. Do not expose them to direct sunlight and please do not store them in the refrigerator. Please dispose of the used test utensils completely in the household waste. Waste separation is not useful in this case.

    Documents for download

    Instructions for use (German)

    Instructions for use (English)

    Brief instructions (German)

    FAQ (German)

  • Inhalt ausklappen Inhalt einklappen Infection prevention guidelines for office workInfection prevention guidelines for office work

    On the basis of an assessment of the working conditions, superiors must determine which occupational health and safety measures are necessary to effectively protect employees from the health risks associated with their work. Furthermore, flexible work (teleworking, working with a mobile PC from home, mobile working) can be a component of creating infection-preventing work environments.

    For office activities, if they can be carried out in an individual office, the risk of infection is generally low. For this reason, attendance times should be arranged in such a way that only one person uses the room at a time. In principle, the possibility of working on Saturday can also be used.

    A simultaneous use of an office room by two persons - limited as closely as possible in time - is possible, provided that the following basic conditions are met and there are no special requirements to prevent infection:

    (1) It must be ensured that at least 10 square meters of floor space are available per person.

    (2) The desks of the employees must be arranged in such a way that one person employed does not normally breathe in the direction of the other person employed, but if possible in the opposite direction.

    (3) Both persons should use a mask if possible, unless this is significantly disturbing for certain temporary activities - e.g. telephone calls; the mask may be removed for the duration of such activities.

    (4) All basic rules of Philipps-Universität must be observed.

    Shared office use is excluded for persons for whom there is a significant risk of serious illness from COVID-19.

    For activities outside of the office, the necessary infection prevention measures are to be determined by the supervisors, taking into account the risk situation. The SARS-CoV-2 occupational safety standards of the BMAS (PDF) must be observed. The technical protective measures listed there have priority over organizational protective measures and these in turn have priority over personal protective measures. The Department for Occupational Safety and Environmental Protection is available to answer any questions.

  • Inhalt ausklappen Inhalt einklappen Flexible workingFlexible working

    Flexible working models (teleworking, working with a mobile PC from home, mobile working) can be used within the framework of infection control and to ensure the ability to work.

    In the case of flexible work, it must be ensured that technical requirements are met at the home office (e.g. telephone, internet connection) and that employees can be reached directly by telephone during their working hours by means of appropriate call detour.

    In principle, the following rules must be observed for flexible working:

    Data protection requirements

    The prerequisite for flexible working is always that data protection is maintained. This is checked by the respective supervisor. A suitable computer must be available. Employees of the university administration are not allowed to log in with private computers in the data network via VPN.

    Time organization and responsiveness

    The concrete time organization must be discussed with the supervisor(s). In doing so, the necessary responsiveness must be ensured and a telephone number must be provided. It should be possible to arrange working hours as flexibly as possible. As a rule, it must be ensured that the service telephones are forwarded to private telephones.

    Flexitime regulations

    The following applies to employees with flextime arrangements: In the interest of accessibility for inquiries, employees with care responsibilities should also observe the core hours in the home office applicable to them as far as possible. If this is not possible due to the care tasks, this is to be likewise discussed with the or the superior. In principle, the Presiding Committee continues to agree that, if necessary, official tasks may also be performed outside of regular working hours or framework working hours (in the case of flexitime).
    For each working day in the home office, the regular working time is credited to the flexitime account. A separate notification or a separate proof is not required, overtime cannot be claimed in this case. If an employee works a working day not in the home office but in the office, the working time should be registered as usual; it will then be automatically credited to the flexitime account. If an employee only visits the office for a short time during a working day, e.g. for a meeting, and then leaves the office and continues working in the home office, the time in the office should not be registered separately, so that the day is treated as a day in the home office in terms of flextime.

    In principle, flexible working (teleworking, working with a mobile PC from home, mobile working) outside the office is not possible, even against the current background of overtime or overtime. Deviations from this are only permitted in special individual cases, if the current pandemic-related workload makes this necessary.

    Student and research assistants

    The homeworking and exemption regulations apply to student and research assistants analogous to the regulations for employees.

    The university computer center provides information about all IT security issues in the home office on a specially created page.

  • Inhalt ausklappen Inhalt einklappen Risk GroupsRisk Groups

    The risk groups can be given the opportunity to work flexibly or from home.

    The Robert Koch Institute (RKI) has adapted its information on risk groups for severe disease progression. According to the latest information from the RKI, the
    variety of different potentially predisposing pre-existing conditions and their severity (e.g. already existing organ damage) as well as the multitude of other influencing factors (e.g. age, sex, weight, certain behaviours, adequate drug/therapeutic approach) and their individual combination possibilities clearly demonstrate the complexity of a risk assessment. It is therefore not possible to make a general determination for classification into a risk group. Rather, this requires a person-related risk assessment in the sense of a medical evaluation.

    A lifting of the obligation to be present due to an increased individual risk for a serious course of disease is possible on the basis of a medical certificate. The medical certificate must confirm that in the case of an infection with the corona virus SARS CoV-2 according to the criteria of the Robert Koch Institute there is a risk of a serious course of disease due to the special disposition. The costs for the medical certificate must be borne by the employees themselves. In unclear cases, the service management can initiate a company medical examination. The personnel department has compiled instructions for doctors on how to prepare the medical certificate (only available internally).

    Attention is drawn to the occupational medicine recommendations for handling employees who are particularly in need of protection due to the SARS-CoV-2 epidemic.

    If it is not possible to work from home, superiors should look for ways to make it possible to work at the university despite the increased risk (e.g. single room, work during off-peak hours). If these possibilities cannot be implemented, it should be examined whether an assignment to another activity is feasible.

    Only if no possibility is seen that employees can completely fulfill their service obligation, a leave of absence (= "paid service or work release") - if necessary even only by the hour - comes into consideration. In the interest of uniform handling, these cases must be submitted by superiors with a detailed explanation to the human resources department for a final decision. Plus hours on the flexitime account, overtime and overtime hours must be included.

    If there is imminent danger, in individual cases a leave of absence without an occupational medical examination can be granted. This must be made up for promptly.

  • Inhalt ausklappen Inhalt einklappen Employees with children under the age of 12 and/or relatives in need of careEmployees with children under the age of 12 and/or relatives in need of care

    If facilities for childcare or schools are temporarily closed, access to them is prohibited or their operation is restricted due to the Corona pandemic, employees with children under the age of 12 and/or relatives in need of care should generally have the opportunity to take care of their children or relatives to the extent necessary. If possible, children over 12 years of age should also be considered.

    The concrete organization of flexible work or work from home will be clarified by the employees in individual cases with their superior upon request. If flexible working is not possible, it should be examined whether it is feasible to assign the employee to another job.

    Only if no possibility is seen that employees can completely fulfill their service obligation, in cases of extraordinary hardship a - possibly only hourly - release from work (= "paid leave of absence") can be considered. In the interest of uniform handling, these cases must be submitted by superiors to the human resources department for a final decision with a detailed explanation. As a minimum, the following requirements must all be met for the application to be granted:

    (1) An actual complete or partial closure of the childcare facility of a communal facility for childcare (day-care centre, crèche, etc.) or school by the competent authority in order to prevent the spread of infections or communicable diseases in response to the spread of the corona virus has taken place, or there is a restricted regular operation for this reason.

    (2) The children affected by the closure or the restricted regular operation have not yet reached the age of 12 years or are dependent on assistance due to physical, mental or psychological handicap (no age limit for handicaps).

    (3) There is no possibility for the employees with custody rights to ensure care by taking advantage of flexible working, reducing overtime hours or flexitime credits or taking advantage of vacation; these possibilities must be used by the employees with priority at first.

    (4) No other reasonable possibility of care for the child can be guaranteed. A reasonable possibility of care is given in particular if there is a claim to emergency care according to the legal regulations of the State of Hessen or if the other parent or a family care community can be resorted to. Employees must explain in writing why they cannot fall back on these alternative care options, even on an hourly basis, or why they cannot be reasonably expected to provide such care for the child in exceptional cases.

    (5) A closure of the facility in question would not occur in the period concerned anyway because of school holidays/closing times.

    The same applies to the care of a close relative in need of care in a day care facility if the facility closes due to infection prevention measures or if admission is not possible.

  • Inhalt ausklappen Inhalt einklappen Corona vaccination for state employeesCorona vaccination for state employees

    The state of Hesse has classified all state employees of Philipps University in priority group 3 - vaccination with increased priority - of the corona virus vaccination ordinance.

    This means that all state employees can now register for a corona vaccination with the vaccination service of the state of Hesse (https://impfterminservice.hessen.de/) or with their general practitioner. Employees of the State of Hesse include all persons who are employed by the Philipps-Universität on a state contract or as civil servants, i.e. also academic and student assistants.

    When registering for the Corona vaccination, priority group 3 must be indicated in accordance with § 4 para. 1 no. 4 letter b) of the Coronavirus Vaccination Ordinance (persons with a particularly relevant position in constitutional bodies, governments and administrations, etc.). The Hessian Ministry of the Interior and Sport has regulated that both the service card and the Hessian state ticket for public transport are valid as proof of vaccination entitlement. These documents thus prove the entitlement to vaccination. Employees who have neither a service card nor a state ticket will automatically receive a separate employer's certificate from the personnel department, which is also valid as proof.

  • Inhalt ausklappen Inhalt einklappen Business trips in Germany and abroad, and private trips abroadBusiness trips in Germany and abroad, and private trips abroad

    Employees of the State of Hesse are expected, within the framework of a service directive not to undertake any travel to states outside the Federal Republic of Germany if the Federal Government not only issues a travel warning but has classified the destination as a risk area and this travel is not urgently required.

    Please note that such a trip may result in consequences under civil service law for civil servants if, as a result, they are unable to fulfill their basic obligation to resume their duties in full after the end of the approved period of absence. Employees may be subject to consequences under labor law. See also Arrival or return from foreign risk areas.

    In the case of business trips, superiors and business travellers must responsibly check in each individual case whether the business trip is absolutely necessary. Alternative means of communication, such as video and telephone conferences, should be given priority.

    If the execution of a business trip is unavoidably necessary, the business trip should be carried out with a company car without passengers or with a private car.

    Attention is drawn to the obligation to wear a mask in public transport.

    In the case of travel expense accounting, it is to be assumed that there are good reasons for the use of a private car in the sense of the Hessian Travel Expenses Act and that a travel distance compensation of 0.35 EUR is granted.

  • Inhalt ausklappen Inhalt einklappen Handling with already approved vacationHandling with already approved vacation

    Even if the vacation organization is currently very limited, requested and already approved vacation cannot be taken back unilaterally by employees - with special regard to the functionality of the university. Here the consent of the employer is also required.
    Already approved vacation can only be withdrawn in exceptional cases if exceptional circumstances justify an urgent need for the employee's work during the originally planned vacation period.
    Only such exceptional requests are to be sent to the responsible vacation processing department with a detailed justification of the superior.
    The vacation is to be taken first, even if the decision on a withdrawal request is still pending.

  • Inhalt ausklappen Inhalt einklappen Maximum time limit for qualification positionsMaximum time limit for qualification positions

    In order to counteract the pandemic-related delays in scientific qualification projects, the Wissenschaftszeitvertragsgesetz (WissZeitVG) was amended. With the new regulation (§ 7 para. 3 WissZeitVG) and the regulation issued on 30 September 2020 for the further extension of the permissible fixed-term contract period according to § 2 para. 1 WissZeitVG due to the COVID-19 pandemic, the respective valid maximum fixed-term contract period according to § 2 para. 1 WissZeitVG was extended by a total of twelve months, if an employment relationship limited according to § 2 para. 1 WissZeitVG exists between 1 March 2020 and 30 September 2020. For employment relationships limited in accordance with Section 2 Paragraph 1 WissZeitVG which are established between October 1, 2020 and March 31, 2021, the total permissible period of limitation is extended by six months. The maximum limits for the duration of fixed-term employment on qualification positions as stated in the guideline for fixed-term employment of the Philipps-Universität are also extended accordingly.

    The statutory maximum fixed-term limit must be distinguished from the individual contract term. The planned extension of the maximum fixed-term limit therefore does not result in a mandatory extension of the employment relationship. Rather, the following principle continues to apply pursuant to Section 2 (1) sentence 3 of the WissZeitVG: "The agreed fixed-term limit must be calculated in each case in such a way that it is appropriate to the qualification sought. An automatic extension of the employment relationship is therefore excluded. Any delay in achieving the qualification goal due to the Corona pandemic must therefore be determined by the supervisor. An extension of the contract period is then possible accordingly.

    The decisive factor for the end of the fixed-term contract is not the exhaustion of the maximum fixed-term contract period, but the predicted achievement of the qualification goal. For this reason, a decision on the extension of the contract - within the framework of the maximum time limits according to § 2 Paragraph 1 Sentence 1 (doctoral phase) and Sentence 2 (postdoc phase), possibly extended according to § 7 Paragraph 3 WissZeitVG and the related statutory regulation - can only be made when the current contract is nearing its end and more concrete statements can be made on the status of the qualification project. According to Section II.3 of the fixed-term contract guidelines, the extension of the contract must be arranged at least four months before the end of the contract.

    Information on the WissZeitVG, the fixed-term contract guidelines, and supplementary information can be found on the Human Resources Department's website on the WissZeitVG.

  • Inhalt ausklappen Inhalt einklappen Bringing children to the officeBringing children to the office

    To reduce the risk of infection, children should generally not be brought into the offices.