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Examination management with Marvin - what to expect after the downtime?

Last update: March, 31st, 2021 (The original German version is available here.)

After the downtime, the examination management for all Bachelor's and Master's degree programs as well as for the teaching degree programs will be administered via Marvin and no longer via QIS, the system used so far.
The implementation of the examination management with Marvin for the state examination programs in Medicine and Dentistry will follow at a later point in time; the information listed below therefore does not affect these programs for the time being.

Once the examination administration has moved to Marvin, all phases of the student life cycle are mapped in Marvin - from the application process, to the functionalities required while studying in Marburg, to the issuing of final certificates. Those who subsequently pursue a doctorate in Marburg will also be supported by Marvin in the respective administrative processes.

With the relocation of the examination administration, students, lecturers and administrative staff will find all information on courses and examinations in the same system:

  • Using the Planner of studies with Module plan, students can now see, for example, which exams and courses belong to which module of their examination regulations, which of these is offered in the current semester and which courses and exams they can currently register for.
  • Lecturers can access both the courses and exams to which they are assigned via My exams/events.
  • Administrative staff, depending on their role(s) in Marvin, also have access to both the courses and exams in their organizational unit in the same system.

Clips concerning Marvin are also available on YouTube: https://bit.ly/2Io0Fry

Below are answers to typical questions regarding the examination management with Marvin.

  • Inhalt ausklappen Inhalt einklappen When does the registration for exams in Marvin start?When does the registration for exams in Marvin start?

    After the downtime, from June 2021 onwards, exam registration/deregistration in all bachelor's and master's degree programs and the teaching degree programs will no longer take place in QIS.
    Since the examination registration procedures are organized differently for each department and degree program, please contact your examination office or departmental advisor regarding the exact start dates for exam registration/deregistration in Marvin.

  • Inhalt ausklappen Inhalt einklappen How can I register for/deregister from exams in Marvin?How can I register for/deregister from exams in Marvin?

    The exam registration/deregistration with Marvin is quite similar to the course registration/deregistration process using the Planner of studies with Module plan (cf. the entry Where can I find more information? for links to video tutorials concerning the Planner of studies and course registration/deregistration).
    After the downtime, at the end of May, you will find links here to more information on exam registration with Marvin:

    • Instructions on how to register for/deregister from exams (pdf-file)
    • FAQ on exam registration
    • Videos on exam registration in the Youtube-Playlist Marvin-Tutorials
  • Inhalt ausklappen Inhalt einklappen What is changing regarding the 2-factor authentication (TAN-lists)?What is changing regarding the 2-factor authentication (TAN-lists)?

    In Marvin, too, a 2nd factor (TAN) is required for exam registration and deregistration as well as for grade entry.
    With the transfer of the exam management to Marvin, a new procedure for the so-called two-factor authentication will be introduced.

    If you already have a TAN list from QIS, you can continue to use it in Marvin. Students in their first semester or students without a TAN list will be sent a TAN list by e-mail. 
    Therefore, please make sure that your current address is correctly stored in Marvin before the downtime.

    There is a self-service portal that you can use to create and manage new TAN lists or even smartphone tokens yourself. To log in, you already need a functional token (e.g. TAN list): https://argus.hrz.uni-marburg.de (only accessible from inside the university's network or via VPN.

    From now on, all questions regarding TAN lists are no longer the responsibility of the examination offices of the departments, but of the IT-Service Desk at the University Computer Center.
    If you do not have a TAN list (anymore), you can apply for a new token via an online form. The corresponding forms, as well as all further information and FAQ on two-factor authentication can be found under this link: https://www.uni-marburg.de/2fa (in German)

  • Inhalt ausklappen Inhalt einklappen What is changing regarding the documentation of attendance requirements? What should lecturers and course administrators keep in mind?What is changing regarding the documentation of attendance requirements? What should lecturers and course administrators keep in mind?

    For some courses, the examination regulations stipulate attendance requirements. With the introduction of Marvin, the technical implementation of the attendance requirements specified in the examination regulations will be changed. Up to now, in the old system (POS) attendance requirements resembled academic achievements („pseudo examens“) and were set to „passed“ by the examiners, the administrative staff with QIS access or by the examination office staff. Attendances already confirmed in QIS before the downtime are transferred to Marvin.

    As of the summer semester 2021, the corresponding course elements are marked as „compulsory“ („Pflicht“) in Marvin. The lecturers or their examiner representatives (role in Marvin „Prüfer-Vertreter/in“) will then set these mandatory courses to passed („bestanden“) or failed („nicht bestanden“) in order to record successful or unsuccessful attendances. As was the case in POS, modules containing compulsory courses are only counted as passed („bestanden“) after confirmation of the attendance(s) taken.

    Of course, it will also be possible for the examination office staff to enter the confirmation of the attendance obligation(s).

    Further information for lecturers, course administrators and examiner representatives (role in Marvin „Prüfer-Vertreter/in“)

    • Lecturers can only confirm the attendance if they are the instructor („durchführende/r Dozent/in“) of the course.
    • If the attendance is to be confirmed by somebody else, this person must be linked in Marvin to the lecturer as a examiner representative.
    • When entering the respective status of attendance for a course, the entry must be validated with a TAN - i.e., the lecturer or his/her examiner representative must have a valid TAN-list or another valid token (see also the entry What is changing regarding the 2-factor authentication (TAN-lists)? above).
    • Instructions for lecturers and examiner representatives on how to enter the status of attendance will be linked here before the downtime is over. 
  • Inhalt ausklappen Inhalt einklappen What (new) functionalities will be available for students in Marvin?What (new) functionalities will be available for students in Marvin?

    • Self-service functionalities: After the transfer of the exmination management to Marvin, students can download several kinds of documents directly from Marvin, i.e. Transcripts of Records and Complete Transcripts of Records („vollständigen Leistungsnachweis“).

    • Registration for and deregistration from exams: Using the Planner of studies with Module plan, you get an overview for the courses and exams according to the regulations of your course of study. The Planner of studies is the best starting point to register for your courses and exams (cf. the entry How can I register for/deregister from exams in Marvin?)
  • Inhalt ausklappen Inhalt einklappen What (new) funktionalities will be available for examiners and examiner representatives (role „Prüfer-Vertreter/in“)?What (new) funktionalities will be available for examiners and examiner representatives (role „Prüfer-Vertreter/in“)?

    For examiners and examiner representatives, the range of functions under My exams/events includes functionalities for exams, i.e. access to the list of participants or to the lists for grading the exams. 

    Links to instructions as well as further information will be available here before the downtime is over. 

  • Inhalt ausklappen Inhalt einklappen Where can I get further information?Where can I get further information?

    Many questions are answered in our general Marvin FAQ (in German only). Additional content regarding the examination management in Marvin will be available there after the downtime, at the end of May.

    For any subject-related questions, students should first contact the programme advisor for their department/course of study
    Many questions concerning Marvin at the different departments can also be answered by the coordinators for Marvin at the departments.  

    On the YouTube-Channel of Philipps-Universität Marburg, in the playlist Marvin-Tutorials, you can find already find several video tutorials, e.g. providing general information on the Planner of studies with Module plan, showing how to register for courses, or on the study service functionalities. After the downtime, at the end of May, you will also find videos regarding examination management with Marvin there:
    https://www.youtube.com/playlist?list=PLLmr_XhQwwKMHDUj2vbrcz6uJjkMJBv9B
    Subtitles in English: Subtitles in English can be displayed for German-language videos: Einstellungen > Untertitel > Deutsch (automatisch erzeugt) > click again on Untertitel > > Automatisch übersetzen > select English.

    The technical support team for Marvin can be contacted via e-mail:.