Main Content

Organizational Procedure

The e-exam service mainly takes on supporting tasks in the examination process with regard to technology and organization, but does not interfere with the examiner's area of responsibility.

Phase	Time/period	Responsibility, examiners/employees, (if applicable, examination office)	Responsibility, e-exam service
Preparation	Before the start of the semester	Register exams Request a room	Consultation Reserve a room
	Four weeks before the exam day	Organize technical supervision Create question pools and exams in the author system If necessary, offer a trial exam in the ILIAS learning platform	Create access to the authoring system Conduct training if necessary
	One week before the exam day	Provide a complete text with the exam questions Provide a binding and complete registration list of all examinees admitted to the exam with their surnames, first names and matriculation number or student username of the examinees	Check the completed test for technical problems and configure it in the test system Send usernames of the examinee accounts to student addresses of the examinee
Implementation	On the exam day	Let in examinees Identity control Check the delivery of the exam	Activate an exam in the examination system Prepare a computer Announce the exam password (start of the exam) Shut down the computer or prepare it for the next group
Follow-up	After the test	Post-corrections Grading and entry of the results in iCM Organize an exam review if necessary	Create access to test system for post-correction Support with the exam review (with PDF files or review in a PC room)
	By the end of the semester	Download archive and store in a safe place	Create an archive Delete all personal data from the examination system