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Transcript of Records

*** As an exchange student you do not need to register online (via MARVIN) for your exams. Your "Belegliste"(= list of courses you attend) in Mobility Online will be a record of your academic work and grades. ***

Based on the  information on your Belegliste, your final Transcript of Records will be issued. In order to get your Transcript of Records on time and with correct information please follow these steps:

1. Create the "Belegliste" in Mobility Online

At the begining of the semester you need to list all courses you attend in Mobility Online ("Include courses in the Belegliste /Transcript of Records" in your workflow):

  • fill out carefully all the information about your courses (course number, course title, teacher's name, ECTS) and
  • keep your Belegliste up to date (delete courses you dropped, add courses for the 2nd semester, etc.)!

2. Submit courses in Mobility Online bindingly

Till November 30st (for winter term)/ May 31st (for summer term) you need to submit the final Belegliste bindingly in Mobility Online ("Submit courses (Transcript of Records) binding" ). Make sure that:

  • your Belegliste contains all courses you have attended
  • your courses have a right course number
  • you added the courses from Sprachzentrum
  • you deleted courses you have dropped

Only when you submit your courses bindingly in Mobility Online your transcript of records can be issued!

3. Ask your teachers for grades

The grades of exchange students are not registered automatically but will be manually inserted in Mobility Online by your departmental coordinator. For that it is necessary that you ask each of your teachers to e-mail your grades to the departmental exchange coordinator.

For courses at the Language Center it is sufficient to send us the certificate of achievement (Leistungsnachweis) by email.


  • Only after all grades are reported to the departmental coordinator, the Transcript of Records can be issued. This transcript will be sent to your home university in electronic format. You will also receive a soft copy by e-mail.
  • No separate certifications for each of your courses will be issued at the Faculty of German Studies and Arts. All courses from your Belegliste will be listed on your Transcript of Records with their duration, local grades and ECTS credits so that the details can be verified and compared with the learning agreement.