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People Directory (LDAP online directory)
The people directory contains the contact details of all people working for the Philipps University. Privacy is taken into account: Depending on the person’s occupation and consent, certain people and details are published worldwide, others only internally or not at all.
New entries are usually created along with the registration of the working contract / user account / office phone number, while changes are usually performed by authorized members of the departments and institutions, see “Origin and maintenance of personal entries”.
Target group
Officials, student assistants, visiting scientists, external people
Requirements
The people directory is available worldwide on the web pages of the Philipps University. However, internal entries are only displayed on the university network (e.g. at the Windows workstation in the office or via VPN access).
All full-time, part-time or guest employees of the Philipps-Universität are listed.
Instructions
Accessing the people directory
All pages of the Philipps University website contain the entry “People search” under “Portals” in the header (or in the mobile version in the top right-hand corner of the menu), which leads to the online directory with business telephone numbers, email and postal addresses.
In addition, many departments offer alphabetical or structured directories of persons on their websites, which are automatically generated from the personal data available in the online directory.
Origin and maintenance of people entries
The online directory lists all persons working for the Philipps University with their respective organizational affiliation, provided that they have been reported to the University Computer Center in the course of a data reconciliation (e.g. personnel system, Marvin) or resource allocation (e.g. application for a user account, service telephone, service PC).
Initially, new entries are usually only visible on the intranet, not on the worldwide internet.
Local representatives are responsible for further maintenance, see
Changing titles and names
Please contact your responsible personal data officer (see previous section). They will be able to check if a change of title or name for the register of persons accordingly is required and report it to the University Computer Center. You are also welcome to specify a call sign (instead of the full official name).
If you have changed your name, please also refer to the section “My name has changed. What do I have to do?” in the frequently asked questions (FAQ) about the Central User Account (Uni-Account).
Creating additional people entries
Usually the HRZ creates new people entries within LDAP based on personnel notifications, telephone requests or staff account requests.
If you need additional entries or changes, a responsible contact person (secretary, principal, dean's office or IT admin) may register them with the HRZ, using the following web form:
Activating people entries for display on the Internet
Publish contact information and your own photo
To ensure your informational self-determination, your contact data will only be shown on the Internet if you have given your written consent. Publication of your business contact details on the intranet is mandatory, but photos are generally only published with your consent. You can download the declaration of consent as a PDF form in English:
A representative at your department or institution receives these forms, files them and - after instruction by the University Computer Center - activates them in the online directory, see
So-called office administrators such as professors and lecturers are an exception to the written consent.
Their business contact details will be displayed on the Internet in consultation with the data protection officer of Philipps-Universität even without explicit consent.
Publish more photos and group photos
There are separate forms for the publication of additional photos and group photos, see
Deleting people entries
People entries that have become superfluous can be made invisible by local representatives and prepared for deletion, see
Authorization to maintain personal data
Personal data administrators must be formally appointed by the dean or the management of an institution. Use the following form
In addition, as a personal data administrator you need a token for two-factor authentication.
Embedding of personal data and directories on the university’s web pages (CMS)
The following information for CMS editors is contained in the CMS Editorial Guide:
Forms
- Request for another personal entry in the online directory (Web form)
- Agreement to the publication of my personal data on the internet (PDF)
- Einverständniserklärungen für eigenes Bildmaterial (GER)
- Benennung von Personaldaten-Beauftragten (PDF) (GER)
Support and Help
If you have any questions or problems, please contact your local personal data officer. If he or she cannot help you, please send an email to personaldaten@hrz.uni-marburg.de.
Related Services
Worth knowing
The person directory (LDAP) was introduced in 2001 as a replacement for the printed telephone directory of the Philipps University. With the conversion of the university’s website to a central CMS from 2005 onwards, the people search and the people directories could for the first time be integrated into the websites of the departments and institutions as required.
With the relaunch of the CMS starting in 2017, manually maintained lists of people on the websites will be generally dispensed with for reasons of data protection and redundancy.