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Hints for leave

For legal reasons, Uni-Accounts and email inboxes of former members (i.e. people who are no longer active or no longer in cooperation with the Philipps University or its partner institutions) cannot be provided and maintained for a longer period of time. For details, please see the section “May I continue to use my university account after I have left?” in our Frequently Asked Questions (FAQ).

Below you will find some tips that can make it easier for you to say goodbye to your Uni-Account.

  • Inhalt ausklappen Inhalt einklappen Time schedule: How long can I still use the Uni-Account?Time schedule: How long can I still use the Uni-Account?

    As a rule, the Uni-Account will be disabled step by step. The regular suspension and deletion periods as well as transitional regulations are explained under Validity and Locking.

    For employees who have already left before 01-Oct-2020, who previously received and used an unlimited Uni-Account, the following transitional regulations were established in the summer of 2020:

    1. Your WLAN access via eduroam or UMRnet will be switched off on Tuesday, 01-Dec-2020. Until now, you were able to connect mobile devices such as smartphones, tablets or notebooks to these WLANs, as long as you were in or near a university building. In the future, this will no longer be possible and you could incur costs from your network provider if you continue to use internet services.
    2. Your access to the university network via VPN will also be deactivated on 01-Dec-2020. As of this date, specially protected access to sensitive data on the university servers (intranet) via a so-called virtual private network (VPN) will no longer be possible. This also means that remote access to all internally licensed university services, such as access to online literature, will no longer be possible. Until 05-May-2021, however, you can still use these services locally at the PCs within the university network. Until then, you should have copied and backed up all data important to you from personal and group drives. You can do this e.g. at a workstation PC or a computer of a PC pool of the university.
    3. On 06-May-2021 your university account will be irrevocably deleted. However, on the last four Mondays before the deletion, you will be reminded of the expiration date again by email. We strongly recommend that you set up an email forwarding to a private email box and/or an automatic reply indicating the imminent deactivation of the university email box in good time (see below). The automatic reply will then be available until 01-Oct-2021. After that, incoming emails will continue to be forwarded to an email box you designate until 01-Oct-2022.
    4. Finally, on 01-Oct-2022, email forwarding will also be deactivated.

    Emeriti and retired university professors are still members of the university according to § 37 HessHG and can continue to use their university account until the end of their life.

  • Inhalt ausklappen Inhalt einklappen Email inbox: Switching to another providerEmail inbox: Switching to another provider

    Step 1: Choosing a provider

    You probably already have a private email account that is provided to you, for example, by your cable network operator, Internet provider or mobile phone provider, to which you can transfer the e-mails from your university account and forward them temporarily.

    If this is not the case, you can quickly find detailed information on various reputable email providers (both free and paid) by searching the Internet. The various providers differ in particular with regard to their data protection or advertising measures.

    When choosing a new provider, you should also take into account any size and volume restrictions if your university account contains large amounts of e-mails that you would like to transfer. You can find out the current size of your university account mailbox using our web form for the characteristics query under the item "E-mail mailbox":


    Step 2: Set up email forwarding

    Until the final deactivation of the university account, you can have new incoming e-mails forwarded to your private email address. For this purpose please enter your private email address after logging in to webmail under "Webmail => Forwarding" as destination address and finally click on "Save and activate":


    Step 3: Transfer of collected e-mails to another provider

    To transfer the collected e-mails from your university account mailbox to the new provider, please use a local email program, e.g. Mozilla Thunderbird. First set up the university account as an account there, as described at , and then use the same steps to set up the new provider's account in the local email program. Make sure to set up both accounts with server type „IMAP“.

    Now you can transfer the e-mails and also the email folders in the local email program simply by drag&drop (mark with the mouse => grab by holding the left mouse button => move => drop by releasing the left mouse button) from the university account to the account of the new provider. You can check the successful transfer of the e-mails directly via the web access of the new provider.

    As soon as the e-mails have been transferred, you can delete the university account in the local email program. If the web access of the new provider is sufficient for you, you can also completely dispense with the local email program afterwards.

    Step 4: Transferring the address book to another provider

    If you have previously maintained an address book along with your e-mails, you can export this to a file in the email program you have been using up to now (e.g., Webmail) and import it into the email program (Web access, if applicable) of the new provider in order to continue using the address book there.

  • Inhalt ausklappen Inhalt einklappen Reachability: Contact data for your publicationsReachability: Contact data for your publications

    For your scientific publications we recommend the free registration of a lifetime "ORCID iD" at .

    There you will be able to maintain a personal website with your current contact details, employers, education and publications (example: You can enter the ORCID iD on your publications at any time and thus remain accessible for life, even after the university email address has been discontinued. Your personal ORCID website can also usually be found under your name in Internet search engines.

  • Inhalt ausklappen Inhalt einklappen Online literature: Access within the librariesOnline literature: Access within the libraries

    You can still use the research PCs in the university library, which can be used without an account, to access literature and other external online media. Of course, the corresponding services for city users of university libraries that may be closer can also be used.

  • Inhalt ausklappen Inhalt einklappen Software downloads: Free alternativesSoftware downloads: Free alternatives

    Many software manufacturers offer free versions of their software for private use, slightly limited in functionality, e.g. literature management "Citavi Free" up to max. 100 titles, virus protection "Sophos Home Free" for up to 3 devices.
    A selection of open source and free alternatives to very common software can be found on the page "Software" under the heading "Wissenswertes".

  • Inhalt ausklappen Inhalt einklappen Support and HelpSupport and Help

    If you have any problems, the staff of the IT Service Desk will be happy to help you.
    Please contact:

    HRZ, IT-Servicedesk
    Hans-Meerwein-Straße 6
    35032 Marburg
    Hotline +49 (0)6421 28-28282