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FAQ - About the application process
Questions about your application?
You’ll find answers to the most important topics in our FAQs.
Questions about job hunting and the application process
What current job openings are available at Philipps University?
All current vacancies—including full details on requirements and contact persons—can be found on the Philipps University central job board.
How do I apply?
Please follow the application instructions provided in the job posting. In most cases, applications are submitted via our online application portal. To apply, simply use the application button located below the job listing.
What application documents do I need to submit?
The required application documents vary depending on the position (e.g. academic staff, professorships, administrative roles). A complete list of documents to be uploaded will be displayed once you click on the “Online application” link.
Can I submit an unsolicited application?
We kindly ask that you refrain from sending unsolicited applications, as we are only able to consider applications submitted for specific advertised positions. We appreciate your understanding.
What is the application deadline?
The application deadline is generally 14 days. The exact closing date can be found in the respective job advertisement.
Can I apply for multiple jobs at the same time?
Yes. Each application is reviewed independently, so you will not be at a disadvantage as a result.
Who should I contact if I have questions about the position?
Each job posting lists a contact person who can answer technical questions about the position.
If you have any questions regarding a severe disability or need assistance with the application process, you can also contact the representative for employees with severe disabilities. https://www.uni-marburg.de/de/universitaet/administration/personal/schwbv
Will my application be considered if I don't fully meet all the requirements?
Mandatory requirements must be met. However, there is some flexibility when it comes to “preferred” criteria—so it may still be worth applying if your profile generally aligns well with the requirements.
Questions about the selection process
How does the selection process work and who is involved?
After the application deadline has closed, a selection committee reviews all submitted applications and creates a shortlist based on the criteria outlined in the job advertisement. Suitable candidates are then invited to an interview, which may take place either in person or online. The interview is typically attended by the future line manager, subject matter representatives, as well as representatives from the Staff Council, the Gender Equality Officer, and—where applicable—the representative for employees with severe disabilities.
Following the interviews, the committee evaluates all candidates according to standardised criteria and makes the final selection decision. All applicants are then informed in writing, including both the selected candidate and those who were not successful.
How long does the process take and when will I receive feedback?
The duration of the selection process may vary, as several roles and committees are involved. It often takes a few weeks for a decision to be made. If the process is delayed, applicants are usually informed of the interim status. Once the process has been completed, all applicants are notified in writing, both successful and unsuccessful candidates.
How is my data processed and how long is it stored?
Your data is used exclusively for the selection process and treated as strictly confidential. After the process has been completed, application documents are retained for six months and then deleted. This ensures compliance with statutory documentation and data protection requirements.
Further information for applicants regarding data processing during the application process.
Questions for the Job Interview
How will I be invited and in what format will the interview take place?
If you are selected for an interview, you will receive an invitation by email. This will include all relevant details, such as the date, location, and contact persons. As a rule, interviews are conducted in person at the University. However, in justified cases—particularly for candidates travelling long distances, especially from abroad—the interview may also be held online.
Who will attend the interview and how is it structured?
The interview is conducted by a small selection panel, typically consisting of the future line manager, subject-matter representatives, as well as representatives from the Staff Council, the Gender Equality Officer, and—where applicable—the representative for employees with severe disabilities. Interviews usually last between 30 and 60 minutes and are based on the requirements of the position. Common topics include your professional experience, motivation, working style, and subject-specific expertise. At the end of the interview, you will have the opportunity to ask your own questions.
Will travel expenses be reimbursed?
No. Travel expenses or any other costs incurred in attending the interview cannot be reimbursed. This is also explicitly stated in the invitation.
Questions about contract details and working conditions
What is the salary (TV-H)?
Remuneration is based on the Collective Agreement of the State of Hesse (TV-H). The pay scale classification applicable to the position is specified in each job advertisement.
Classification is determined based on your qualifications and whether you meet the requirements set out in the Collective Agreement. This means that your educational background and relevant professional experience must correspond to the criteria of the respective salary grade.
Which level of the salary grade will I be assigned to?
The level of the salary grade depends on your relevant professional experience. Supporting documents, such as employment references, help ensure that you are placed at the appropriate level.
How many days of annual leave do I have?
Employees covered by the TV-H are entitled to 30 days of annual leave based on a five-day working week.
If your working hours are spread over more or fewer days of the week, your annual leave entitlement will be adjusted accordingly to ensure an equivalent overall amount.
International applicants
What support is available for international applicants?
International applicants receive comprehensive support from the Welcome Center at Philipps University of Marburg. The Welcome Center provides information on visas, residency, work authorization, accommodation, recognition of qualifications, and much more.Who can I contact if I have questions about the application process from abroad?
The Welcome Center is also available to assist with questions related to the application process from abroad, such as required documents, deadlines, or administrative procedures. For role-specific questions, please continue to contact the person listed in the job posting.
Questions after receiving an offer
What documents do I need to submit before starting work?
After you have accepted the offer, you will receive an email from the Human Resources Department outlining all documents required for employment. These typically include personal information, proof of qualifications, and, if necessary, additional documents needed to prepare your employment contract.
When will I receive my employment contract?
Your employment contract will be prepared by the Human Resources Department. Once all required documents have been received and reviewed, the Human Resources Department will contact you directly to schedule an appointment for signing the contract. This will take place before your employment begins.